Free Fencing Invoice Template
Price your fence by the linear foot, add gates and removal, and send a clean invoice the same day.
| Description | Qty | Unit | Rate | Amount |
|---|---|---|---|---|
| Cedar privacy fence, 6 ft | 120 | linear ft | $28.00 | $3,360.00 |
| Gate install, 4 ft walk gate | 1 | each | $350.00 | $350.00 |
| Post holes and concrete set | 16 | each | $25.00 | $400.00 |
| Old fence removal and haul-off | 1 | job | $400.00 | $400.00 |
| Labor | 16 | hours | $65.00 | $1,040.00 |
| Description | Qty | Unit | Rate | Amount |
|---|---|---|---|---|
| Cedar privacy fence, 6 ft | 120 | linear ft | $28.00 | $3,360.00 |
| Gate install, 4 ft walk gate | 1 | each | $350.00 | $350.00 |
| Post holes and concrete set | 16 | each | $25.00 | $400.00 |
| Old fence removal and haul-off | 1 | job | $400.00 | $400.00 |
| Labor | 16 | hours | $65.00 | $1,040.00 |
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Fencing invoice designs
Pick a look you like. Each example is made with the tool above, so you can change anything.
Sample fencing line items
Common billable items. Prices are examples only.
- Cedar privacy fence, 6 ft120 linear ft at $28.00
- Gate install, 4 ft walk gate1 each at $350.00
- Post holes and concrete set16 each at $25.00
- Old fence removal and haul-off1 job at $400.00
- Labor16 hours at $65.00
Invoicing for fencing businesses
Fence jobs get quoted by the linear foot, but the real bill is a mix of materials, posts set in concrete, gates, hardware and hours on site. Homeowners usually collect two or three bids, so they compare your final invoice against the number they remember from your quote. A clear fencing invoice that breaks out each piece of the job answers their questions before they ask, and that makes the final payment a lot easier to collect.
Common fencing billing headaches, and how to handle them
Material prices change between the quote and the build
Lumber, steel and vinyl prices can move in the weeks between your estimate and the install date. Keep materials on their own lines, separate from labor, so a price change is easy to explain. Switch the tool to Estimate when you quote, set a "Valid until" date, and add a line to your terms such as "Material prices are guaranteed for 30 days."
Buying materials before you've been paid
A 150-foot privacy fence can mean a large materials order before you set a single post. Collect a deposit when the customer signs, then enter it in the Deposit or amount paid field on the final invoice. The balance due updates automatically, so the customer sees exactly what's left.
The customer adds a gate halfway through the job
Add-ons are common once the fence starts going up: a second gate, a taller section along the back, a decorative cap. Put each change on its own line, labeled clearly, such as "Change order: add 4 ft walk gate, approved 6/12." Turn on the signature line when you want written approval before you do the extra work.
Disputes over tear-out and cleanup
Removing an old fence and hauling it off is real work, but it's easy for a customer to assume it was included. List removal and disposal as a separate line item with its own price. Nobody is surprised at the end, and you get paid for the trip to the dump.
What to include on a fencing invoice
- Your business name, phone, and license number if your state or city requires one
- The job site address, if it's different from the billing address
- Fence type, material, height and total linear footage
- Gates, with width, style and hardware
- Post count and how they're set, such as concrete footings
- Old fence removal and haul-off, priced separately
- Permit or HOA application fees, if you pulled them
- Your workmanship warranty, and any manufacturer warranty on materials
- A terms note that the customer is responsible for confirming property lines and utility marking, if that's your policy
Tips for getting paid faster
- Take a deposit at signing. It covers your materials and confirms the customer is committed.
- Invoice the day you finish. Walk the line with the customer, take photos of the finished fence, and send the invoice before you leave the driveway.
- Make it easy to pay on site. List the payment methods you accept in the payment instructions so customers aren't hunting for a checkbook.
Download a blank template
Blank files are coming soon.