Free Roofing Invoice Template
Bill by the square, split tear-off from materials and add permit fees so the total makes sense.
| Description | Qty | Unit | Rate | Amount |
|---|---|---|---|---|
| Architectural shingles | 28 | squares | $425.00 | $11,900.00 |
| Tear-off and disposal | 28 | squares | $75.00 | $2,100.00 |
| Synthetic underlayment | 28 | squares | $35.00 | $980.00 |
| Drip edge | 180 | linear ft | $3.00 | $540.00 |
| Ridge vent | 40 | linear ft | $9.00 | $360.00 |
| Description | Qty | Unit | Rate | Amount |
|---|---|---|---|---|
| Architectural shingles | 28 | squares | $425.00 | $11,900.00 |
| Tear-off and disposal | 28 | squares | $75.00 | $2,100.00 |
| Synthetic underlayment | 28 | squares | $35.00 | $980.00 |
| Drip edge | 180 | linear ft | $3.00 | $540.00 |
| Ridge vent | 40 | linear ft | $9.00 | $360.00 |
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Roofing invoice designs
Pick a look you like. Each example is made with the tool above, so you can change anything.
Sample roofing line items
Common billable items. Prices are examples only.
- Architectural shingles28 squares at $425.00
- Tear-off and disposal28 squares at $75.00
- Synthetic underlayment28 squares at $35.00
- Drip edge180 linear ft at $3.00
- Ridge vent40 linear ft at $9.00
Invoicing for roofing contractors
Roofs are priced by the square (100 square feet), but the final bill depends on things you can't fully see until the old roof comes off: rotted decking, extra layers, damaged flashing. Many jobs also involve an insurance claim, which adds an adjuster, a claim number and the customer's deductible to the conversation. A roofing invoice has to be precise enough for both the homeowner and the insurance company.
Common roofing billing headaches, and how to handle them
Damaged decking found after tear-off
You often can't count rotted plywood until the shingles are off. Quote decking replacement as a price per sheet on your estimate, then show the actual number of sheets replaced on the final invoice. The customer already knows the rate, so the change in total doesn't come as a surprise.
Insurance jobs need invoices that match the claim
When a roof is paid through insurance, the homeowner and the insurer will compare your invoice with the adjuster's scope of work. Put the claim number in the notes or the PO number field, and use descriptions and quantities that match the approved scope. Bill any upgrades the homeowner chose on separate lines.
The deductible
Never adjust your price or the invoice to cover a homeowner's deductible. Texas, Colorado and Oklahoma, among other states, prohibit contractors from waiving or rebating insurance deductibles, so check your state's rules. Show the full price, and keep the deductible between the homeowner and their insurer.
Extra layers and disposal
Tearing off two or three layers of old shingles takes more labor and more dumpster space than one. List tear-off by the square with the number of layers noted, and show disposal or dumpster fees as their own line.
What to include on a roofing invoice
- Your business name, phone, and license or registration number if your state or city requires one
- Job site address
- Roof size in squares
- Shingle or metal product: brand, line and color
- Tear-off, with number of layers
- Underlayment, flashing, drip edge, vents and ridge cap
- Decking replaced, by the sheet
- Permit fees
- Insurance claim number, if applicable
- Manufacturer warranty and your workmanship warranty, listed separately
Tips for getting paid faster
- Use a clear payment schedule. For example, a deposit at signing and the balance at completion. Put the schedule in your terms on the estimate so there are no surprises.
- Invoice when the job passes inspection. Send the final invoice with photos of the finished roof as soon as the work is complete.
- Keep insurance paperwork together. Include the claim number on every invoice so the homeowner can submit it without calling you.
Download a blank template
Blank files are coming soon.