Free Towing Invoice Template
Bill the hook-up, the miles and any extras, so roadside customers see the price right away.
| Description | Qty | Unit | Rate | Amount |
|---|---|---|---|---|
| Tow hook-up | 1 | each | $95.00 | $95.00 |
| Mileage | 18 | miles | $5.00 | $90.00 |
| Winch out | 1 | each | $125.00 | $125.00 |
| After-hours fee | 1 | each | $75.00 | $75.00 |
| Description | Qty | Unit | Rate | Amount |
|---|---|---|---|---|
| Tow hook-up | 1 | each | $95.00 | $95.00 |
| Mileage | 18 | miles | $5.00 | $90.00 |
| Winch out | 1 | each | $125.00 | $125.00 |
| After-hours fee | 1 | each | $75.00 | $75.00 |
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Towing invoice designs
Pick a look you like. Each example is made with the tool above, so you can change anything.
Sample towing line items
Common billable items. Prices are examples only.
- Tow hook-up1 each at $95.00
- Mileage18 miles at $5.00
- Winch out1 each at $125.00
- After-hours fee1 each at $75.00
Invoicing for towing businesses
Towing customers are often stressed, standing by a broken-down car on the side of the road. They want a fair price and a clear bill, and they do not want surprises. Your charges usually come in pieces: the hook-up, the miles, any recovery work and sometimes storage. A clear towing invoice template that lists each piece helps customers, insurers and motor clubs see what they are paying for. Good records also protect you if a charge is questioned later.
Common towing billing headaches, and how to handle them
A hook-up fee plus mileage
Most tows are priced as a base charge plus miles. Add the hook-up as one line using the each unit, then a mileage line with the miles driven in the quantity and your per-mile rate. The customer can check the math against the route. List the pickup and drop-off locations in the Notes box.
After-hours and holiday fees
Night and holiday calls cost more, and customers should see that as a separate line. Add a line such as "After-hours fee" with a short description. Put your after-hours policy in the Terms box. When the fee is clear and listed on its own, it feels like a policy, not a penalty.
Winch-outs, recovery and daily storage
Pulling a car out of a ditch takes different equipment and time than a standard tow. Bill it as a separate recovery line, with the hours unit if you charge by time. If the vehicle stays on your lot, add a storage line using a custom day unit, with the dates in the notes. Each charge stays visible.
Regulated rates and vehicle records
Rates for tows done without the owner's consent are regulated in many places, so check your local rules before you set them. Record the vehicle year, make, model, plate and VIN in the notes, along with the tow reason. Use the license number field if your area requires it on paperwork.
What to include on a towing invoice
- Your company name, phone and any towing license or permit number your area requires
- Customer name and contact details
- Vehicle year, make, model, plate and VIN
- Pickup and drop-off locations
- Date and time of the call
- Hook-up charge
- Miles towed and the per-mile rate
- Winch-out or recovery work, billed on its own line
- After-hours or holiday fee
- Storage by the day, with dates, and the payment methods you accept
Tips for getting paid faster
- Collect at drop-off. Have the invoice ready as the vehicle is unhooked and list card, cash and other payment methods.
- Keep a signed authorization. Use the signature line for the customer to approve the tow and the charges.
- Set net terms for accounts. For motor clubs or fleets, add a PO number and use Net 15 or Net 30 terms.
Download a blank template
Blank files are coming soon.