Free Plumbing Invoice Template
Show your license number, your service call fee and each part, so customers see exactly what they paid for.
| Description | Qty | Unit | Rate | Amount |
|---|---|---|---|---|
| Service call | 1 | each | $95.00 | $95.00 |
| Water heater replacement, 50 gal | 1 | each | $1,450.00 | $1,450.00 |
| Shut-off valve replacement | 2 | each | $125.00 | $250.00 |
| Drain cleaning | 1 | each | $175.00 | $175.00 |
| Labor | 3 | hours | $105.00 | $315.00 |
| Description | Qty | Unit | Rate | Amount |
|---|---|---|---|---|
| Service call | 1 | each | $95.00 | $95.00 |
| Water heater replacement, 50 gal | 1 | each | $1,450.00 | $1,450.00 |
| Shut-off valve replacement | 2 | each | $125.00 | $250.00 |
| Drain cleaning | 1 | each | $175.00 | $175.00 |
| Labor | 3 | hours | $105.00 | $315.00 |
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Plumbing invoice designs
Pick a look you like. Each example is made with the tool above, so you can change anything.
Sample plumbing line items
Common billable items. Prices are examples only.
- Service call1 each at $95.00
- Water heater replacement, 50 gal1 each at $1,450.00
- Shut-off valve replacement2 each at $125.00
- Drain cleaning1 each at $175.00
- Labor3 hours at $105.00
Invoicing for plumbing businesses
Plumbing jobs run the gamut, from a quick drain clearing to a water heater swap or a full repipe, and many start as urgent calls with water where it shouldn't be. Some plumbers charge flat rates per task, and some bill time and materials. Either way, a plumbing invoice has to make the price clear to a customer who just wants to know the problem is fixed and what it cost.
Common plumbing billing headaches, and how to handle them
Flat rate or time and materials?
Customers get confused when an invoice mixes pricing styles without explanation. If you charge flat rates, use each as the unit and describe the complete task, such as "Replace kitchen faucet, includes supply lines." If you bill time and materials, show labor in hours and list parts separately. Pick one approach per job and label it clearly.
Problems you find once the wall is open
A simple repair can turn into a bigger one when you find corroded pipe or a failing fitting. Stop and get approval, then add the new work as its own line, such as "Additional work, approved by customer: replace 6 ft corroded galvanized line." The signature line helps when you want written approval on the spot.
Code upgrades customers didn't expect
Water heater replacements and other installs can require upgrades to bring the work up to current code, such as an expansion tank or new venting. List each required upgrade separately and add a short note explaining why it was needed, so it doesn't look like an upsell.
Permits and haul-away
Permit fees and disposal of the old water heater or fixtures are easy to forget on the invoice and easy for customers to question. Give each its own line so the total adds up.
What to include on a plumbing invoice
- Your business name, phone, and plumbing license number, which many states require (check your state's rules)
- Service address
- The problem you found, in plain language
- Each task, with a flat rate or labor hours
- Parts and fixtures, with sizes or models where helpful, such as a 50-gallon gas water heater
- Code-required upgrades, with a short note
- Permit fees and the permit number, if one was pulled
- Haul-away or disposal fees
- Parts and labor warranty terms
Tips for getting paid faster
- Collect on completion for service calls. Set terms to "Due on receipt" and take payment before you pack up.
- Charge clear after-hours fees. List an emergency or after-hours fee as its own line so customers see why the evening call cost more.
- Set up property managers on PO terms. Use the PO number field and Net 30 terms for landlords and management companies.
Download a blank template
Blank files are coming soon.