Free Welding Invoice Template
Bill shop time, mobile calls and materials so custom work is easy to understand.
| Description | Qty | Unit | Rate | Amount |
|---|---|---|---|---|
| Mobile welding service call | 1 | each | $125.00 | $125.00 |
| Welding labor | 4 | hours | $95.00 | $380.00 |
| Steel plate and materials | 1 | job | $260.00 | $260.00 |
| Trailer hitch fabrication | 1 | each | $350.00 | $350.00 |
| Description | Qty | Unit | Rate | Amount |
|---|---|---|---|---|
| Mobile welding service call | 1 | each | $125.00 | $125.00 |
| Welding labor | 4 | hours | $95.00 | $380.00 |
| Steel plate and materials | 1 | job | $260.00 | $260.00 |
| Trailer hitch fabrication | 1 | each | $350.00 | $350.00 |
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Welding invoice designs
Pick a look you like. Each example is made with the tool above, so you can change anything.
Sample welding line items
Common billable items. Prices are examples only.
- Mobile welding service call1 each at $125.00
- Welding labor4 hours at $95.00
- Steel plate and materials1 job at $260.00
- Trailer hitch fabrication1 each at $350.00
Invoicing for welding businesses
Welding work covers a wide range, from a quick mobile repair on a gate to custom fabrication that takes days in the shop. Customers rarely know how long a weld takes or why steel costs what it does. A clear welding invoice template that separates trip charges, labor and materials makes the price easier to accept. It also helps with commercial clients, who often need precise paperwork to approve and pay a bill. Good records mean fewer questions later.
Common welding billing headaches, and how to handle them
Mobile service call and trip charges
Driving a rig to a job site costs time and fuel before you strike an arc. Add a separate line for the service call, using the each unit. Put your trip policy in the Terms box. If a job is far away, mention the travel in the notes so the charge makes sense to the customer.
Steel and material prices that change
Steel prices can move between your quote and the day you buy. Keep materials on their own lines, apart from labor. Quote with the Estimate setting and a "Valid until" date, and add a terms line such as "Material pricing held for the dates shown." That gives you room if the price shifts.
Shop fabrication time versus on-site welding
Shop time and field time cost different amounts. Bill them as separate lines with the hours unit and the right rate for each. Describe what was built or repaired, with sizes if useful. A client who sees both lines understands why a custom piece costs more than a simple repair.
Rush jobs, after-hours work and commercial clients
A broken trailer on a Friday night is urgent, and urgent work should cost more. Add a rush or after-hours line, and explain it in the notes. For businesses, add the PO number so their accounts payable team can match your bill. Set payment terms to Net 15 or Net 30 to fit their process.
What to include on a welding invoice
- Your business name, phone and any certification or license numbers the job requires
- Customer name and the job site address
- Date of service and a description of the repair or build
- Mobile service call or trip charge
- Welding labor in hours, split between shop and field time
- Steel, plate, rod and gas listed as materials
- Custom fabrication described with sizes
- Rush or after-hours charge
- Client PO number for commercial work
- Warranty on workmanship and payment terms
Tips for getting paid faster
- Take a deposit on custom work. A deposit covers materials and starts the job on a firm footing.
- Photograph finished work. Keep photos with the invoice, and mention them in the notes if you share them.
- Use net terms for business clients. Set Net 15 or Net 30 with the PO number, and follow up on day one after the due date.
Download a blank template
Blank files are coming soon.